The modern- day employee has many challenging tasks at work. The use of technology has been both a source of efficiency, but it has also become a constant source of distraction and procrastination. The accessibility of being only a click away from anything has made it more difficult to stay productive.
There’s no one way to predict your mood, especially as each individual is unique. However, what you can do is start your day right by removing the different distractions around you. Some distractions could be working beside your bed, where you are more likely to get sleepy or mindlessly browsing through social media timelines and more. Listing these distractions and eliminating them from your physical space can guide you away from what you know is unhelpful for you.
Make working a fun routine! Try to get yourself into a working mood with the help of activities that boost productivity whether it be listening to your favorite music while filing paperwork, keeping a silent and concentrated workspace, or having your favorite drink nearby.
Everyone has had that feeling of being in an uncomfortable workspace. It could be due to the physical environment around you, or it could be with your social relationships with your co-workers. The stress of being in a place where you have to keep your guard up only adds to your worries of accomplishing your tasks efficiently and effectively.
It can do wonders with regards to your motivation by being organized in your environment. Decluttering your work area can make you feel less haggard and stressed while giving you some sense of order in your little corner in the office and help you think more clearly. Building good relations with your co-workers and boss will make it easier for you to accept yourself for making small mistakes and allow you to grow and be around people you can ask help and advice from.
Nothing beats being aware and prepared for the tasks that you’ll face. Though project calendars are usually provided for long-term projects, it’s better if you have your own master calendar that details your monthly, weekly, and daily tasks so that you can identify which work assignments overlap with your non-work activities. This way, it will help you better manage and prioritize your time.
The separation of three categories allows you to see the set of projects you have in the long term in relation to what you have to accomplish immediately.
Something to take note of, though projects may differ depending on the assignment and the work that needs to be done, they still follow a series of steps that can be remembered and kept in memory for safekeeping for future use. Creating templates is an excellent way to cut down on your work hours by having pre-made forms, timetables, and documents which can be easily edited for your purposes.
Self-assessment keeps you grounded on what you need to do and how you manage to do it. Feedback will almost always come after you’ve submitted an assignment, but you can always gauge yourself depending on the time you’ve spent working down to the quality of work that you sent out.
Have a clear and quantifiable set of goals to be made alongside your to-do lists so that you can grade yourself if you’ve done an efficient job or if you’ve struggled to work on a project. Accepting where you are currently and where you want to be will allow you to break past your limits and comfort zones.
Though you might have taken steps to assess your own progress, you should always be open to how others view your work ethic and how you can improve to be better. Collaborating with your co-workers can sometimes be an awkward predicament especially if you know that you don’t have similar work ethics. Being familiar with how they work and telling them how they too can improve can foster a healthy relationship in the workspace that’ll enable it to be a safe space for mutual growth.
Remember to ask points for improvement as you also give some of your own to them. Communication is key when it comes to working in groups.
The most important aspect of staying productive is knowing when to stop working. Overwork is one of the worst ways to bring your progress to a halt going as far as to bring you below where you were before. Stress manifests not just in fatigue but also in sudden illnesses which can force you to take a day off. Getting back from a stressful episode won’t just prevent you from continuing your streak from getting better, it can also set you back for a long while until you get back up on your feet again.
Finding time to take a breather and to rest is an integral part of staying fit and active to move forward. Schedule days where you shouldn’t be disturbed in case of emergencies or take the time to stop accepting projects so that you can have a longer wait time in-between assignments to rest.
Efficiency is a skill that is practiced, honed, and developed over a long period of time. Don’t be too hard on yourself if you feel that you aren’t getting immediate results after recently adopting a new routine. With practice comes the development of your productivity at a steady but consistent rate.